Financial Support Agreement

No action is required at the application stage

You do not need to fill in or send this document when you apply. The Agreement is signed after the award decision. If it is not signed within the time indicated to the selected applicant, the grant may be lost.

Explore the Agreement

FINANCIAL SUPPORT AGREEMENT

Call AI-SECRETT-FSTP-CALL-01-2026 · Draft

WHEREAS

Now, therefore, in consideration of the foregoing and annexes, which form an integral and substantial part of this Agreement, the Parties, as above referenced, hereby stipulate and agree as follows:

SCOPE AND PAYMENT · ARTICLES 1–4

1. Purpose of the Agreement

The purpose of this Agreement is to specify the documentation to be prepared by the Beneficiary in order to receive the payment of the awarded grant, the deadline for presentation and the other terms and conditions derived from the provisions of The Call, including if and when relevant, those regulating partial payments and the revocation of the awarded grant.

2. Documentation

In order to receive the payment, the Beneficiary must submit the following documents:

• (a) A signed copy of this Agreement;
• (b) Evidence of successful completion of the AI-SECRETT project’s extracurricular activity, or activities, mentioned in the application form. Such evidence can be provided, for example, by: diplomas, certificates of attendance, signed and sworn declarations issued by people belonging to the organising committee of the activity, etc.;
• (c) A short report on the Beneficiary’s participation in the activity and a statement of the costs incurred, using the templates provided by UVEG;
• (d) Copies of all proofs of payment for the travel and accommodation expenses, the registration/participation fees and any other eligible costs associated with the Beneficiary’s participation in the activity.

In accordance with The Call, the Beneficiary’s enrolment or acceptance in the activity cannot be dated earlier than 1 October 2026, and only expenses realised after the date of submission of the Beneficiary’s application are eligible.

In case the currency is not Euro, UVEG will apply the exchange rate of the date of presentation of the documentation.

3. Amount to be paid

For the avoidance of any doubt, the Beneficiary will receive from UVEG:

• An amount corresponding to 50% of the total value of all proofs of payment for eligible costs;
• Up to the maximum amount of [amount] corresponding to the awarded grant.

UVEG reserves the right of rejecting some or all of the documentation received, therefore also reducing the amount to be paid, as specified in Article 5 below.

UVEG will pay the amount due by bank transfer to the IBAN indicated by the Beneficiary, after approving the documentation listed in Article 2 above.

4. Advance payment

Under special and duly justified conditions, to be assessed on a case-by-case basis, UVEG can transfer a part of the above amount to the Beneficiary before receiving the full and complete documentation as per Article 2 above.

This circumstance does not lift the Beneficiary’s duties as per Article 2 above and exposes him or her to the same consequences in case of rejection of the documentation, as per Article 5 below.

DOCUMENTATION AND DEADLINES · ARTICLES 5–8

5. Rejection of the documentation

In the following cases, UVEG reserves the right of rejecting the documentation received, wholly or in part, and therefore not proceeding with the transfer of the full amount calculated as per Article 3:

• (a) Missing signed copy of this Agreement;
• (b) Missing evidence of successful completion of the AI-SECRETT project’s extracurricular activity;
• (c) Missing or incomplete report or statement of the costs incurred;
• (d) Unclear attribution of some or all the proofs of payment to the Beneficiary and/or to his or her participation in the activity;
• (e) Documents or expenses not complying with the dates indicated in Article 2 above, or expenses otherwise not eligible under The Call.

In case of partial rejection, UVEG will recalculate the amount to be transferred to the Beneficiary and act accordingly.

6. Consequences of a late submission

In light of the reporting duties of UVEG within the framework of the AI-SECRETT project, the late submission of the required documentation may be interpreted as lack of interest from the Beneficiary’s side.

Therefore, UVEG reserves the right of not considering any documentation received 12 months after the signature date of this Agreement, or the closure of the underlying extracurricular activity, whichever is the latest, including for the case of resubmission described in Article 7 below.

7. Partial resubmission of the documentation

Within the term indicated in Article 6, it is acceptable that the Beneficiary submits the documentation mentioned in Article 2 in more than a single batch, including upon request of UVEG, in case of incomplete, unclear or unreadable documentation.

In those circumstances, UVEG reserves the right of effecting a partial payment as per Article 4 above.

8. Shared repository

UVEG will create and share a folder where the Beneficiary can upload all the documentation. The time stamp shown by the third-party server will serve as proof of delivery at all legal effects for both parties.

PRIVACY AND ACCOUNTABILITY · ARTICLES 9–13

9. Confidentiality and GDPR

Both parties agree to consider any information exchanged under the provisions of this Agreement as subject to business confidentiality.

UVEG shall adopt all necessary and/or appropriate measures to ensure that the confidentiality obligations are strictly observed by all of its employees and collaborators, and shall be directly liable for any damages caused to the Beneficiary, within the limits established by Article 1107 of the Spanish Civil Code.

The Beneficiary declares that he or she has read the Universitat de València Privacy Policy regarding the processing of personal data and, by signing this Agreement, confirms receipt of the information provided in accordance with Regulation (EU) 2016/679 (GDPR) and Spanish Organic Law 3/2018 on the Protection of Personal Data and the Guarantee of Digital Rights. Data protection rights can be exercised by writing to UVEG’s Data Protection Officer at lopd@uv.es.

10. Publicity of the grant

In partial derogation of Article 9 provisions, the Beneficiary acknowledges that his or her name, country and the amount of the awarded grant may be made public by UVEG and by the European Commission, as required by the Grant Agreement of the AI-SECRETT project and by the applicable legislation, for transparency reasons.

11. Accuracy of statements and information provided

The Beneficiary is fully aware of the criminal, civil and administrative liability arising under Spanish law from making false statements or submitting false documents, and declares, under his or her own responsibility, and pursuant to the provisions of Article 69 of Spanish Law 39/2015 on the Common Administrative Procedure of Public Administrations, that the information and documentation provided to UVEG is true and accurate.

12. Termination of the Agreement

The Beneficiary may withdraw from this Agreement at any time after its signature, by sending a written communication to UVEG.

UVEG may withdraw from the Agreement in case of not receiving any documentation within the term indicated in Article 6 above, by sending a written communication to the Beneficiary, without the possibility of an appeal.

Termination will occur by default in case of false statements, contrary to the commitment undertaken by the Beneficiary in Article 11 above. The Beneficiary will be notified in writing and will have 30 days to oppose the decision.

13. Reimbursement of undue payments

Should the Beneficiary be asked to return the amount received as partial or full payment according to the provisions of this Agreement, he or she will be liable to pay default interest pursuant to Article 38(2) of Spanish Law 38/2003, the General Law on Subsidies, in the amount set by the applicable legislation on public subsidies.

LEGAL FRAMEWORK · ARTICLES 14–16

14. Governing law and jurisdiction

This Agreement is governed by Spanish law.

For any disputes relating to the interpretation, validity, performance or termination of this Agreement, the courts of the city of València (Spain) shall have exclusive jurisdiction.

15. Notices and contact information

Any communication between the parties must be sent to the addresses shown on the front page.

The Beneficiary guarantees the correctness of the IBAN provided.

16. Amendments to this Agreement

Any amendment and/or addition to this Agreement shall be valid and binding only if made in writing and signed by both parties.

This Agreement constitutes the only valid contract between the parties with respect to the matters covered herein. It supersedes any prior agreement, whether written or verbal, between UVEG and the Beneficiary.

Signed in two originals, each composed of 4 (four) pages, with 2 (two) Annexes.

Place and date: [place and date]

The Beneficiary confirms having read, and expressly and specifically accepts, the following clauses:

Article 6 (Consequences of a late submission), Article 7 (Partial resubmission of the documentation), Article 8 (Shared repository), Article 9 (Confidentiality and GDPR), Article 10 (Publicity of the grant), Article 11 (Accuracy of statements and information provided), Article 12 (Termination of the Agreement), Article 13 (Reimbursement of undue payments), Article 14 (Governing law and jurisdiction).

Place and date: [place and date]

Questions about the Agreement?

For enquiries related to the Financial Support Agreement or the AI-SECRETT FSTP Call, contact fstp@aisecrett.eu